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Website privacy policy notice

This website privacy policy describes how Grimsby Minster obtains, stores and makes use of the information you provide when using or interacting with our website, grimsbyminster.com. Our Privacy Policy notice is located at the bottom of this page.

If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy. Following on from our website policy; you will find our general privacy notice at the bottom of this page.

This policy is updated from time to time. The latest version is published on this page. This website privacy policy was updated on: 15th January 2026. If you have any questions about this policy, please email parishoffice@grimsbyminster.co.uk or write to: Grimsby Minster, C/o The Parish office, St Hugh’s community centre, Haycroft st Grimsby DN31 2EA.

 

Introduction

We gather and use certain information about individuals in order to provide products and services and to enable certain functions on this website. We also collect information to better understand how visitors use this website and to present timely, relevant information to them.

Data collection

We collect different types of information for various purposes to provide and improve our service to you.

Personal Data

While using our website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Cookies and Usage Data
Usage Data

We may also collect information how the website is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

This site may use cookies or browser tracking technologies to provide a better overall user experience. This information allows us to continue modifying the site to meet end user browser types, operating systems, and frequency of visits. Personal information cannot be collected by these methods unless expressly provided by the end user. Aggregate cookie and tracking information may be shared with third parties.

A “cookie” is a small text file that’s stored on your computer, tablet or phone when you visit a website.

Some cookies are deleted when you close down your browser. These are known as session cookies. Others remain on your device until they expire or you delete them from your cache. These are known as persistent cookies and enable us to remember things about you as a returning visitor.

We use cookies (and sometimes other similar technologies) to:

  • Monitor your use on our website and gather analytics to help us improve your browsing experience
  • Remember your preferences to personalise your visit
  • Identify whether you are signed in to our website
  • Personalise our website and display information relevant to you
  • Help us improve the usability of our website

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

Cookies on this website

For more information on the cookies in use and how to control your usage of them, please visit our Cookie Notice page.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

How we use this data

Collecting this data helps us understand what you are looking from the company, enabling us to deliver improved products and services.

Specifically, we may use data:

  • For our own internal records
  • To improve the products and services we provide
  • To contact you in response to a specific enquiry
  • To customise the website for you
  • To send you promotional emails about products, services, offers and other things we think might be relevant to you
  • To send you promotional mailings or to call you about products, services, offers and other things we think might be relevant to you
  • To contact you via email, telephone or mail for market research reasons

Controlling your data

When you fill in a form or provide your details on our website, you will see one or more tick boxes allowing you to:

  • Opt-in to receive marketing communications from us by email, telephone, text message or post
  • Opt-in to receive marketing communications from our third-party partners by email, telephone, text message or post

If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

  • Send an email to Parishoffice@grimsbyminster.co.uk
  • Write to us at: Grimsby Minster, C/o The Parish Office, St Hugh’s Community Centre, Haycroft Street, Grimsby DN31 2EA

We will not sell, distribute or lease your personal information to third parties unless we have your permission.

However, there are special situations in which we may need to share access to your Personal Information without your explicit consent. For example;

  • To comply with a legal obligation
  • To prevent or investigate possible wrongdoing in connection with the website
  • To protect the personal safety of users of the website or the public
  • To protect against legal liability

We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. An admin fee may be payable. If you would like a copy of the information held on you please write to Grimsby Minster, C/o The Parish Office, St Hugh’s Community Centre, Haycroft Street, Grimsby DN31 2EA.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

We also follow stringent procedures to ensure we work with all personal data in line with the Data Protection Act 1998.

Links from our site

Our website may contain links to other websites.

Please note that we have no control of websites outside the grimsbyminster.com domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.

Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

 

Privacy policy (Data Privacy notice)

The Parish of St Mary & St James & St Hugh, Grimsby
including the Vicar and the Parochial Church Council (PCC)
of Grimsby Minster with St Hugh

This privacy policy was updated on: 15th January 2026. If you have any questions about this policy, please email parishoffice@grimsbyminster.co.uk or write to: Grimsby Minster, C/o The Parish office, St Hugh’s community centre, Haycroft street, Grimsby DN31 2EA.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing (use) of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

The Parish of St Mary & St James & St Hugh includes the churches of Grimsby Minster and St Hugh. The PCC is the data controller for the parish (contact details below). This means it decides how your personal data is processed and for what purposes within the requirements of the General Data Protection Regulations (GDPR).

3. How do we process/use your personal data?

The Vicar and the PCC of The Parish of St Mary & St James & St Hugh, Grimsby comply with their obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
•To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitutions
•To administer membership records and activity groups within the Parish
•To fundraise and promote the interests of the Parish
•To manage and care for our employees and volunteers
•To maintain our own accounts and records (including the processing of gift aid applications)
•To inform you of news, events, activities and services running in the Parish
•To share your contact details (if appropriate) with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing/using your personal data?

•We need your explicit consent so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
•Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
•Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

1. The use relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

2. There’s no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the churches in the Parish in order to carry out a service to other church members or
for purposes connected with the churches. We will only share your data with third parties outside of the Parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
•The right to request a copy of your personal data which the Vicar or the Parish of St Mary & St James & St Hugh, Grimsby holds about you;
•The right to request that the Vicar or the PCC of the Parish of St Mary & St James & St Hugh, Grimsby corrects any personal data if it is found to be inaccurate or out of date;
•The right to request your personal data is erased where it is no longer necessary for the Vicar or the PCC of the Parish of St Mary & St James & St Hugh, Grimsby to retain such data;
•The right to withdraw your consent to the processing at any time
•The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
•The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
•The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
•The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Data Protection Officer c/o The Parish Office, St Hugh’s Community Centre, Haycroft Street, Grimsby DN31 2EA or Parishoffice@grimsbyminster.co.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Version dated 9th January 2026
1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/about/libraries-and-archives/records-and-information-management

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